Linnworks Desktop Documentation

Product Details: Extended Properties

Item extended properties in My Inventory > Product Details > Extended properties enable to add information about the product which cannot be defined on the item default fields, need to have different values for e.g. different channels, or differ from a default global value.

NB! High numbers of Extended Properties may slow down the My Inventory screen performance. It is recommended to delete any unused EPs regularly.
extended properties tab

Table of contents:

 

Uses of extended properties

  • To add specifications to listings (colour, brand, size, etc). See more here.
  • To add channel-specific images to SKUs for listings (not available for all channels). See more here.
  • To submit customs details to couriers (e.g HS Tariff codes). See more here.
  • To define Fulfilment SKUs differing from your Linnworks SKUs. See more here.
  • To add values to use as conditions in Rules Engine rules. See more here.
  • To define additional details printed on a Stock Item Label. See more here.
  • To define additional details printed on an Invoice template. See more here.
NB! Listing configurators and Shipping Integrations have options to add default values for some data. EPs for the same data override default values. See more here.

Adding extended properties

Extended Properties can be added to your inventory items in three ways:

  1. In bulk using a regular Inventory import as specified in this guide.
  2. In bulk using the drag&drop import in My Inventory.
  3. One-by-one in the Product Details screen:
    1. Click Add New.
    2. Click the new line added to the table and enter the following information:
      • Name: The name of the extended property, e.g. Size.
        The Property Name limit is 50 characters and one SKU cannot have two extended properties with matching names.
      • Value: This is the actual value of the property, e.g. Small.
        The Property Value limit is 2000 characters.
      • Type: For item specifications for listings and customs information for shipping, this needs to be Attribute. Other types of extended properties and their use cases are discussed here.
    3. Click Save.

Editing extended properties

Extended Properties can be edited in the same three ways as they can be added. Note that for editing via import, the EP name and type in the import must match the existing EPs exactly, or new EPs are created.

  1. In bulk using a regular Inventory import as specified in this guide.
  2. In bulk using the drag&drop import in My Inventory.
  3. One-by-one in the Product Details screen:
    1. Click the cell that needs to be edited, the text will be highlighted.
    2. Enter new text and press Enter.
    3. Click Save.

Deleting extended properties

Extended Properties can be deleted in bulk using a Delete Extended Properties import or one-by-one on the Product Details screen:

  1. Click the entry to highlight it.
  2. Click Delete.
  3. Click Save.

Types of extended properties

Below is a list of all available Extended Property types together with a short description of their uses.

Attribute

Most commonly used Extended Property type. Mandatory type for item specifications for listings, shipping customs details, etc.

Channel

Used when creating new listings on eBay via Linnworks to override the default value saved on an eBay configurator for maximum and minimum listing quantities. Specifying EPs always override default global values.

Example: an eBay configurator for EBAY0 has Min Listing Quantity = 2 and Max Listing quantity = 10. I need to set these to 3 and 7 respectively for one SKU.
To set different values for a SKU, you need to add EPs in this format:

  • Name: MIN_QTY_LIST_EBAY0
  • Value: 3
  • Type: Channel
     
  • Name: MAX_QTY_LIST_EBAY0
  • Value: 7
  • Type: Channel
Compatibility 

Used for eBay motors kType listings to provide compatibility information.

Condition

eBay: Used to set the item condition when creating or revising a listing through a configurator. The property can be selected from a dropdown in the Main settings of an eBay configurator. See the list of eBay condition IDs to use as values. This type of EP will also be added to stock items created via Extract Inventory.

BigCommerce: used to set the item condition when creating a listing with a BigCommerce configurator.

Fulfilment SKU

A fulfilment SKU is used when your drop shipper, Fulfilment Center or Amazon FBA uses a different SKU to yours to identify the product. The value of this property is used when submitting orders to and receiving stock level updates from a fulfilment center. The EP must be set up in the following format:

  • Name: The name of the fulfilment center/FBA location in Linnworks.
  • Value: The SKU the drop shipper/fulfilment center/FBA uses to recognize the product.
  • Type: Fulfilment SKU.
Other

Linnworks does not have a specific use for this property type by default. This type can be used for extended properties that are added for e.g. custom scripts, macros or Rules Engine rules.

Shipping

This type is used on SKUs created from live listings using Extract Inventory. Details like shipping cost are saved on the item as an extended property with the type Shipping.

StockItem Label

This type of extended property is used to define additional information that should be printed on Stock Item Labels. More details and the exact format to use here.