Delivering a Purchase Order

When you have received the requested items from the supplier, you can deliver a PO in:

Please note! You can deliver POs in open and partial statuses.

The Purchase Orders screen

Go to Inventory > Purchase Orders, search for the required PO and double-click it to open the Edit Purchase Order screen. You can use: 

  1. The Deliver Item button - to deliver items individually.
  2. The Deliver All button - to deliver all items in one go.

deliverPOimg1

Delivering regular items

The Deliver Item button

  1. Go to Inventory > Purchase Orders.
  2. Select the PO and double-click it or click the Deliver button. 
  3. Select an item in the items table and click the Deliver Item button. 
  4. Specify the quantity that was delivered by the supplier in the Add to Delivered field.
    deliveritemimg1
  5. Check the Print Stock Label box if you need to print stock item labels when delivering an item. The Stock Item Label template needs to be set up in the Template Designer screen.
  6. Click the Deliver button.
This will mark the item as delivered or partially delivered and the status of the PO will be changed to partial.

The Deliver All button

  1. Go to Inventory > Purchase Orders.
  2. Select the PO and double-click it or click the Deliver button. 
  3. Click the Deliver All button.
  4. Double-check quantities in the Deliver All pop-up > To Deliver column.
    deliverallimg1 v2
  5. Check the box in the Print column if you need to print stock item labels when delivering items. The Stock Item Label template needs to be set up in the Template Designer screen.
  6. Click the Deliver button.
This will mark the PO as delivered and stock levels of all items will be increased.

Delivering batched items

When an item is batched, the system requests to specify additional details for the SKU. In the Deliver Item pop-up:

  1. Enter the Batch Number - an identification number assigned to a batch of items that may contain information about manufacturer code, production date, sell by and expiry dates, etc.
  2. Enter the Add to Delivered amount - the amount delivered by the supplier.
  3. Check the Print Stock Label box if you need to print stock item labels when delivering items. The Stock Item Label template needs to be set up in the Template Designer screen.
  4. Click the Deliver button.
    POdeliverbatchedimg1

Delivering a new batch

  • When you click the Deliver button, the following pop-up will become available:
    POnewbatch
  • Depending on the item's batch type, enter the following details:
    • Sell by (for sell by date batch type) - the date/time after which the item can no longer be sold
    • Expire (for sell by date batch type) - the date/time of expiry
    • Priority (for priority sequence batch type) - the batch selection priority (the lowest number has the highest priority)
    • Bin/rack - the physical position in the warehouse that the item is stored in
    • Quantity - the number of items to place into this bin/rack
    • Unit cost - the individual sold price for the item that has been purchased
    • Status - status options include:
      • Available
      • Expired
      • Restricted
      • Damaged

Note! Select the available or expired status based on the sell by and expires dates. You can use restricted and damaged statuses when for example, damaged products were delivered or picked, for seasonal products, etc. It is the user's choice of whether to use the last two statuses or not. 

  • Click the Add button.
  • Repeat the same steps with other items from the PO until all items are delivered.
Please note! The Deliver All button cannot be used to deliver batched items.

Delivering an existing batch

  1. When you click the Deliver button, the following pop-up will become available:
    POexistingbatch
  2. Add a new bin/rack or select the existing one from the drop-down menu.
  3. Click Confirm.
  4. Repeat the same steps with other items from the PO until all items are delivered.

The To Delivered button

Use the To Delivered button available in the Edit Purchase Order screen to mark a PO as delivered without delivering the stock. You can use this button when you didn't receive the requested items from the supplier and you simply need to change the status of the PO.

POtodelivered

The Stock In screen in Linnworks.net

Use the Stock In screen to book in new inventory as it arrives. When booking the stock in, select the mark items as delivered in selected purchase orders checkbox to deliver quantity from the corresponding purchase orders. Please see more details on how to work with the Stock In module here.

Please note! You cannot book the stock for a batched item from the Stock In screen if there are other undelivered items in a PO.

The Stock In screen in Linnworks mobile

Mobile Stock In allows you to book stock in and mark it as delivered for a specific purchase order from a mobile scanner. Please see more details on how to work with mobile Stock In here.