Listing Management

There are three ways for managing your listings in Linnworks. Each method has its own aspects and it is best to familiarize yourself with all of them to choose the best option for your system.

Mapping existing listings

Existing listings from selling channels can be mapped to the corresponding stock items in Linnworks via Inventory Mapping. With this method, no configurators or templates are required. Linnworks can update stock levels and prices on the linked listings.

Full details on mapping listings to inventory can be found here.

Extract Inventory

For eBay and Amazon, information from listings created directly on the channel can be extracted to create a listing template in Linnworks using the Extract Inventory tool. This will provide the same or a similar level of control as if these listings were created via Linnworks depending on the specifications of the channel and listing type. 

Full details on the Extract Inventory tool can be found here.

Create listings via Linnworks

Linnworks has several listing tools for creating and managing listings on different sales channels. The process of listing creation can differ depending on the specifics of the channel. To start creating listings, the channel must be integrated into Linnworks and inventory items need to already exist in the system.

When creating listings via Linnworks, you are able to manage the following on each listing template:

  • Stock levels
  • Prices
  • Titles
  • Descriptions
  • Attributes
  • Images
  • Categories
  • Shipping methods
  • Payment methods
Currently, listing via Linnworks is available on the following channels:

More listings tools are gradually being implemented and any requests for new listing channels can be forwarded to our team using the Feedback and Feature Requests options. 

Listing creation steps

Please note, that single item listings and variation listings have certain specifics. The below steps will contain specifications for variation listings when applicable. 

Click on the steps to see further details.

1. Set up configurators

A сonfigurator hosts common details for listings such as listing type, return policy, payment methods, shipping info, attributes, listing categories, etc.

To create a configurator, go to Settings > Configurators > select the channel to list on > + Add New.configurators add

Each channel has specifics and differences in the creation steps. Check our channel-specific configurator guidelines here.

2. Add Channel column to My Inventory view

Open a channel view or create a new view from the Default tab to include the needed channel column.
Open the channel view: Click on the icon on the Default tab > Channels > click on the channel name.
Create a new view: icon on the Default tab > Channels > + icon after the channel name > check view settings > column

Variation listingsTo create a variation listing, you need to have a variation group with all required details created. Please see the full details here. In the added view, make sure the Product Type is set to either All Products or Variation Parent.

3. Find and select the item(s) 

You can select one or several items to create templates for all of them in bulk. Filtering and sorting can help you select a group of items that share common details and can be listed with the same configurator.

Variation listingsVariation Parent SKUs are marked with a + sign next to the SKU. Clicking the expands the list of Child SKUs.variation skus

4. Select a configurator and create the template(s) 

Right-click the Channel column for the selected item(s) > + Create listing on Channel > select the configurator name. You will be redirected to the channel templates screen.create listing

Variation listings: a configurator with the Variation section configured is required for variation listings. Each channel-specific configurator guide includes details about variations.

Depending on the channel, you may see additional options:

5. Review the templates 

In the channel templates screen, check all the details are correct. Note that each channel has certain differences in the templates. Check the specifics for each channel here.templates 

6. Send listing information to the channel

Click Create to start the listing creation on the channel. If there is more than one template, you can select several and click the Process button in the top right-hand corner to start the listing creation for all at once.template process