Open Orders: How to Print

This guide explains how to print the important paperwork that your warehouse staff uses to ensure the correct items are picked, packed, and despatched to your customers.

To print an order document, go to Open Orders > select the order(s) > click Actions (or right-click orders) > Print > select the document:

OpenOrders Print v2

Printing a shipping label

A shipping label is a document that displays the key information for a carrier to transport a package from the start destination (your warehouse) to its end destination (your buyers). In Linnworks you can print: 

  • Carrier designed shipping label: printed when the shipping service for an order is set to carrier's service from the shipping integration.
  • Generic shipping label: printed when the shipping service for an order is set to default. The label is designed in Template Designer.
Note! An order needs to have a shipping service from Shipping > Integrations > Shipping Integration > Shipping Services assigned to print carrier designed shipping label. Otherwise, a generic shipping label will be printed which you can set up in Settings > Template Designer.

To print a shipping label for an open order(s):

  1. Select an order(s) in the Open Orders screen
  2. Click Actions or right-click orders
  3. Click Print > Shipping label and select one of the two options:
    • Print: prints carrier designed shipping label.
    • Default: prints the generic shipping label template.

Printing an invoice

An invoice is a document that provides details about purchased items, including quantities, costs, and any special terms which you may need to print for your customers.

To print an invoice for an open order(s):

  1. Select an order(s) in the Open Orders screen
  2. Click Actions or right-click orders
  3. Click Print > Invoice and select one of the two options:
    • Print: prints an invoice based on the printing conditions and the virtual printer assigned for the invoice template. If there is no conditional invoice set up, the default one will be printed. 
    • Select a specific invoice template: select the default or the specific invoice template from the list. You can select which virtual printer you want to use to print the selected template.
Note! The invoice template needs to be set up in the Settings > Template Designer screen. The list with specific invoices contains templates that do not have printing conditions added.

Printing a picking list

A picklist is a document sent to your warehouse pickers which they use to pick items for orders. This document communicates the items they need to retrieve from the inventory storage, including inventory SKUs, quantities, locations, etc.

To print a picking list for an open order(s):

  1. Select an order(s) in the Open Orders screen
  2. Click Actions or right-click orders
  3. Click Print > Picklist and select one of the two options:
    • Click Print to print a default picklist template.
    • Select a specific picklist template to be printed.
Note! The picklist template needs to be set up in Settings > Template Designer.

Printing a packing list

Packing lists are documents that list all items that need to be shipped, grouped by the order Id. They can be customized to highlight important information. For example, the quantity of a particular SKU if is greater than one.

To print a packing list for an open order(s):

  1. Select an order(s) in the Open Orders screen
  2. Click Actions or right-click orders
  3. Click Print > Pack list and select one of the two options:
    • Click Print to print a default packing list template.
    • Select a specific packing list template to be printed.
Note! The packing list template needs to be set up in Settings > Template Designer.

Printing a stock item label

A stock item label includes the inventory Id of the item, description, the warehouse and location where this item is stored, any other stock item information you need.

To print a stock item label for items in an order(s):

  1. Select an order(s) in the Open Orders screen
  2. Click Actions or right-click orders
  3. Click Print > Stock item label and select one of the two options:
    • Click Print to print a default stock item label template.
    • Select a specific stock item label template to be printed.
Note! The stock item label needs to be set up in Settings > Template Designer.

Clearing a printing flag

In the Open Orders screen, a printing flag is an icon that displays whether the picking list, shipping label, or invoice was printed for the order(s).

OpenOrders PrintingFlag v2

Select orders, click Actions > Print > Clear Flag, and pick one of the options below to remove the printing flag when needed: 

  • Shipping label printed
  • Invoice printed
  • Picklist printed

The Shipping Label Printed flag

Note that clearing a shipping label printed flag does not cancel the shipping label that was printed for the order. To cancel the label use the Shipping > Cancel Label action. Once canceled, the label will be removed from the unfiled manifest and from the linked courier allowing you to select another service and print a new shipping label.

 

NB! For the documentation on the earlier version of the Open Orders screen, see here: