Extract Inventory

Extract Inventory is designed to help sellers with existing listings to retrieve the product data stored on active listings and bring this into Linnworks to create or update inventory items. With this tool, there is no need to export data from one platform so that it can be imported to Linnworks. It allows to simplify the process, save time and reduce the risk of human error through data manipulation.

The Extract Inventory is currently available for eBay and Amazon. It's functionality:

• Creates new Linnworks inventory items in bulk directly from the listings on your integrated selling channel.
• Updates already existing inventory in Linnworks with the data available on your listings.

Accessing Extract Inventory

To access the Extract Inventory screen, go to Settings > Extract Inventory

Screen Layout

The layout of the Extract Inventory screen can be broken down into three following broad sections as detailed below:

• Header
• Grid
• Status

Header

The header bar at the top of the screen provides quick access to allow you to control which listings are displayed in the grid through a range of Filters and search options along with access to run the Download / Create / Update functions in bulk rather than on a per listings basis.

Grid

The grid provides direct access to your live listings as well as control over which properties will be used when new Linnworks inventory items are created. The columns that are available are detailed below. For eBay and Amazon, some columns are different. Where appropriate the column header includes a Filter option allowing you to narrow down the results displayed within the current page.

SKU The Stock Keeping Unit as provided by the channel to identify your product (Channel SKU). Linnworks uses this for mapping to existing inventory items and will be used when creating a new inventory item.

Title The title from the live listing on the channel when the data was last downloaded.

Updated The date that Linnworks last retrieved the data for the listing via the download button.

Item Number (eBay only) eBay listing identification, clicking on it will link you directly to the live listing.

Site (eBay only) Where a channel supports multiple sites through a single integration, the specific site Id will be displayed here.

P.Category (eBay only) The primary category on the channel where the listing is advertised.

ASIN (Amazon only) Amazon unique identifier that's assigned by Amazon is used for product-identification within Amazon organization.

Details Clicking on the button in this cell opens up the Downloaded Item Details dialogue with the Details tab selected where you can review/edit the following properties which will be used when creating new Linnworks inventory or if required to update existing Linnworks inventory items. All data displayed here will have been retrieved when the Listing was Downloaded unless it has been manually edited and saved. Item number: The Stock Keeping Unit (SKU) as provided by the channel to identify your product. This cannot be edited. Item Title: The title from the listing Quantity: The quantity as advertised on the listing. This cannot be edited. Purchase Price: By default, this value will be zero as listings do not know the price you purchase your stock for Retail Price: The price as advertised on the listing.  Metadata: eBay: By default, this value will be empty as it is not possible to distinguish which part of the listing is specific to the inventory item. Amazon: It is possible to retrieve a description from Amazon listing, however, for this to happen Download Full Listings should be enabled in the Settings > Channel Integration > Edit Channel Integration

Images The number here represents how many images have been downloaded from the listing. Clicking on the button in this cell opens up the Downloaded Item Details dialogue with the Images tab selected allowing you to preview the images retrieved from the channel and to either add or delete images before Linnworks inventory item creation/update.   For Amazon, only the main image will be downloaded from the listing. Other images will be ignored.

Properties The number here represents how many properties such as the eBay Item specifics or Amazon Product Information have been downloaded from the listing. Clicking on the button in this cell opens up the Downloaded Item Details dialogue with the Extended Properties allowing you to review the values allowing you to add / edit / delete properties before Linnworks inventory item creation/update.

List. Desc. Clicking the Edit icon in this cell opens up the Downloaded Item Details dialogue with the Listing Descriptions tab selected allowing you to review/define the Listing Price and title before Linnworks inventory item creation/deletion.

Template The status of the checkbox is automatically controlled by Linnworks and is based on whether the live listing is already mapped to a Linnworks Listing Configurator / Template. Once a listing is mapped to a Configurator / Template it is possible to control aspects of the listing from within Linnworks either fully (eBay, Amazon listing template option) or partially (Amazon catalogue template option). Further details on the limitations are available here.

Actions The contents of the final column will vary dependant on the status of the listing Download: Use the Download button in this column to download all the available information for a selected listing to Linnworks in preparation for either new inventory item creation or existing inventory item update. Create: Once listing data has been downloaded, use the Create button to create a new Linnworks inventory item Update: With an already linked listing use the Update button to add/modify the existing item with data retrieved from the listing

Status

The status section provides feedback on progress for the tasks that are running in the background for Extract Inventory following actions that have been triggered within the screen. The status fields that are displayed are detailed below.