Importing Variation Groups
This guide is a walkthrough of the steps involved in creating variation groups and populating them with child SKUs in bulk, via CSV file. If you wish to create or rename variation groups, populate or remove SKUs individually, please see our main Variations guide.
- Preparing a CSV File
Importing and populating Variation Groups is a common use for Inventory Imports. The process of creating the import is identical to any other Inventory Import, but preparation of the CSV file requires certain columns to be present, in order to be successful.
Preparing the CSV File
Creating and Populating Variation Groups
When creating Variation Groups by CSV upload, the SKUs should be added to them at the same time. The following columns are required when creating and populating variation groups, assuming that the child SKUs are already in Linnworks. If they are not then more columns can be added to append relevent details to the new child SKUs.
|SKU||Unique identifier to reference this item in Linnworks.|
|Is Variation Group||Enter Yes if the SKU is to be a Variation group instead of a normal Linnworks SKU.|
|Variation Group Name||If the item is the parent SKU of a variation group, this is the name given to the group as a whole.|
|Variation SKU||This is the Parent SKU that the Child SKUs will belong to.|
|SKU||Is Variation Group||Variation SKU||Variation Group Name||SKU Title||Retail Price||Colour|
|VallejoModelCGroup||Yes||VallejoModelCGroup||Vallejo Game Color Paints (17ml)||Vallejo Game Color Paints (17ml)|
|VGC001||VallejoModelCGroup||Vallejo Game Color Dead White 72.001 (17ml)||1.99||Dead White|
|VGC002||VallejoModelCGroup||Vallejo Game Color White Primer 72.002 (17ml)||1.99||White Primer|
|VGC003||VallejoModelCGroup||Vallejo Game Color Pale Flesh 72.003 (17ml)||1.99||Pale Flesh|
|VGC004||VallejoModelCGroup||Vallejo Game Color Elf Skintone 72.004 (17ml)||1.99||Elf Skintone|
The example above is an extract of the sample CSV file, available here. Although most columns will map automatically, due to the CSV file's column names matching Linnworks properties, columns such as Color would need to be mapped as Extended Item Properties of type Attribute
Please Note! When creating a variation group, please ensure that the SKU and Variation SKU match
There are 4 required fields when adding SKUs to an existing variation group:
- Child Item SKU
- Variation Parent SKU
- If the SKU is a variation group (Is Variation Group)
- Variation Group Name
- Note! Variation Group Name values need to be empty in the file for this import to run successfully.
If SKUs do not exist in Linnworks, they will be added during the import process. Additional columns, to provide more information on the SKUs being added, will not impact the addition of SKUs to the variation group.
For example, if we want to add some more paint to the variation group created in the previous example and the individual paints already have an entry in Linnworks, the CSV file would look like the following:
|SKU||Variation SKU||Is Variation Group||Variation Group Name|
Is Variation Group will default to "No" if there is no data entered in the row, but for the sake of completeness, it has been added to the above table.
Renaming a Variation Group
It is possible to rename a variation group via CSV. Below is an example of a CSV file to rename a variation group. It should be imported using an Inventory Import, substituting the relevent SKU, Variation SKU and Variation Group Name :
|SKU||Variation SKU||Variation Group Name|
|VallejoModelCGroup||VallejoModelCGroup||A Different Name for the Group|